- Records Management Programs require guiding policies and procedures beyond the Records Retention Schedule. The committee has gathered examples from school authorities; offered workshops and information sessions in support of the Records Management requirements of school jurisdictions in Alberta. If you have any questions or suggestions regarding the information shared please contact the ASBOA office.
- includes a wealth of resources including sample templates, procedures, references, tip sheets and resources from workshops and information sessions.
The following samples and templates are provided in this resource - Download this resource
- Records Management Administrative Procedure
- Request for Records Destruction
- Certification of Destruction for Schools
- Naming Conventions for Electronic Documents
- Document Naming Conventions (GOA)
- Quick Reference Guide-Naming Conventions for Folders and Documents
Sample Records Management Tip Sheets
- Create and Manage Records like a Pro - Top Tips for Creating Good Records - EPSB
- PASI Digital Student Documents - Steps to 2020 Digital Workflow
Workshops and Information Sessions
- Records Management Fundamentals Workshop - Spring 2017 - Donna Molloy (donnamolloy@live.ca), a records and information management professional, facilitated the workshop. Resources include the slides from the PowerPoint Presentation as well as the Action Plan template.
- Establishing a Records Management Program - June, 2020 (video recording)
- Implementing Your Records Management Program - June, 2020 (video recording)
- Getting Your Records from Paper to Digital - May 2020 (video recording)
- Student Record Regulation - May 2021 (video recording)
- Why Rules Matter: Administrative Procedures - June 2021 (video recording)
Other Resources
- Alberta Technology Leaders in Education (ATLE) - technology and records management information
- Government of Alberta - FOIP Focus on Privacy - interactive online training program
- Government of Alberta - FOIP Resources
If you have any questions or suggestions regarding records management, please contact the ASBOA office