- Records Management Programs require guiding policies and procedures beyond the Records Retention Schedule. The committee has gathered examples from school authorities; offered workshops and information sessions in support of the Records Management requirements of school jurisdictions in Alberta. If you have any questions or suggestions regarding the information shared please contact the ASBOA office.
- includes a wealth of resources including sample templates, procedures, references, tip sheets and resources from workshops and information sessions.
Records Management Resources
WHAT'S NEW.......
MAY 31, 2022 - LUNCH & LEARN SESSION - REVIEW OF UPDATES TO THE MODEL RETENTION GUIDELINE AND CITATION LISTS
ASBOA's Areas of Practice defines key competencies for School Business Officials in Alberta in nine areas. One of the expectations in the Technology Area of Practice is Records Management and the development of a records retention policy and schedule for appropriate retention and disposal of records.
Records management is the practice of managing records of an organization through their lifecycle from the time they are created to their eventual disposal. This includes identifying, classifying, storing, securing retrieving, accessing, tracking and destroying or permanently preserving records.
A School Business Official:
- understands and ensures an appropriate records management system is in practice that addresses jurisdictional needs in keeping with legislative requirements
- understands how the management of records must comply with the Information and Protection of Privacy requirements
For more detailed information see the Technology Management Area of Practice.
The ASBOA Records Management Committee has developed a number of resources to assist School Business Officials and their staff with records management.
Student Records Digitization Guidelines and Toolkit
- This is a living document to assist school jurisdictions as they work towards completing PASI Digital Student Record Initiative and maintaining student records in the future. Concepts would also apply to any digitization project.
Model Records Retention Guideline and Toolkit (updated May 30, 2022)
- Whether you are new to Information Management, looking for on-going support, or considering updating your current systems and schedules, this Model Records Retention Toolkit will be an invaluable resource.
If you have any questions or suggestions regarding records management, please contact the ASBOA office